Indiana eFiling: Frequently asked questions

Are there specific eFiling rules to be aware of?

Before you begin eFiling, you should review the relevant Indiana rules of court:

  • The rules for eFiling in a trial court can be found in Trial Rule 86.
  • For eFiling in the Supreme Court and the Court of Appeals, read the rules of Appellate Procedure. Rule 68 specifically covers eFiling.
  • Tax Court Rule 23 includes information related to eFiling in the Tax Court. 
  • You must also be familiar with the rules of court that apply to your case generally. See the Indiana rules of court at http://courts.in.gov/rules 

Which courts allow eFiling and which require it?

Most courts in Indiana now require electronic court filing. Refer to the Indiana eFiling courts table here for full details. 

Mandatory eFiling applies to attorneys only; unrepresented litigants (individuals representing themselves without a lawyer) are not required to eFile, but are encouraged to do so.

How do I handle confidential information in filings?

As an eFiler you are responsible for ensuring that information which is considered confidential under Administrative Rule 9 does not appear in public court documents. If confidential documents are not properly designated or redacted when filed, they may be stricken and you may be sanctioned by the court or incur liability to third parties. 

It is recommended that you review the Indiana guide to confidential filings.

There's further guidance on redacting information from PDFs on the One Legal blog.

When should I electronically serve other parties?

In general, when you electronically file a case, you must electronically serve any documents to any party or attorney listed in that case. Attorneys in a case should appear on the Public Service List, and can be added from the public list, if needed. Non-attorney parties should add themselves as a service contact in the case. 

Please note:

You cannot electronically serve anyone who isn't on the Public Service List, or, in existing cases, isn't listed as a service contact in the eFiling system. In that event you must serve conventionally. It's your responsibility to ensure that the email address you use for Public Service List is functional and checked regularly. 

Do I also need file documents in hard copy if I have eFiled?

No. eFiled documents should not be filed in hard copy except where explicitly required by court rule or statute.

What's the difference between a "lead document" and an "attachment"

Every submission to a court is a single “envelope” which contains one or more “filings.” Each filing has one filing code that describes the submission (e.g., Motion) and one lead document.

Note: the filing user must also indicate the filing party (the party on whose behalf the document is being submitted) and a filing description. 

A filing can have one or more attachments, which are documents that supplement the lead document (e.g., exhibits to a motion, appendices to an appellant’s brief).

Note: each document should be submitted only once.

How do I e-file audio and video files in a case that is being e-filed?

The filer needs to separately submit audio or video recordings to the Clerk on CD, DVD, flash drive, or other physical media at the same time as the Transcript and documentary exhibits.

What are the dos and don'ts on adding parties?

Do not add d/b/a or a/k/a to party names. When you start an initial filing, you are required to type in the party names, which will be used to create the case in the case management system. The party field has an 80 character limit.

Do not:
append d/b/a or a/k/a or similar information to the party name in the eFiling system.

Do:
include it in the content of your documents; the clerk will include this information in the appropriate field when creating the case in the case management system.


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