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Texas eFiling: Document formatting requirements

All documents must be submitted as PDF

It's best to save your documents as PDF directly or export them to PDF format. Try to avoid scanning paper documents to create PDFs. Unlike scanning, exporting to PDF preserves the text of the source document, making it searchable and resulting in a smaller file size. 

One Legal will convert most document types, including Word, Word Perfect, and image files, to PDF when you upload them for eFiling.

Further, documents must:

  • Be clear and readable;
  • Only be in black and white.

Page size and layout

eFiled documents need to meet the standard specifications for Texas filings. This includes:

  • 8.5" x 11" page size
  • At least a one inch margin on all sides
  • Portrait orientation
  • All pages numbered consecutively

Fonts and line spacing

Rules do not specify a font style, but be aware that simple serif styles such as Georgia, Cambria, and Times New Roman are easiest to read on-screen. It's recommended that you use 13 pt font and double line spacing.

Scans

If there are elements of your filing that you must scan, make sure that you choose a resolution of 300 dpi (dots per inch). The court's Technology Standards documents notes that "preferably, scanned documents should be made text searchable using OCR (optical character recognition) technology. 

One Legal will automatically apply OCR to uploads that are not already text-searchable.

Bookmarks and hyperlinks

Documents that include exhibits or appendices must contain electronic bookmarks to each exhibit or appendix item. The bookmarks must be clearly labeled so as to identify the exhibit or appendix item.

An eFiled document may contain hyperlinks to another part of the same document, an attachment, or exhibit contained within the same computer file.

There's more information on adding electronic bookmarks on the One Legal blog.

Prohibited items 

The court's Technology Standards state that:

  • An eFiled document may not contain any security of feature restrictions including password protection or encryption and may not contain embedded multi-media video, audio, or programming.
  • Documents may not contain package PDFs. PDFs should not be embedded inside of another PDF. Documents may not contain embedded fonts. Each document must be a single PDF.

Signatures

An "electronic signature" is an electronic identifier intended by the person using it to have the same force and effect as a manual signature. An electronically transmitted document issued or received by the court is considered signed if an electronic signature is transmitted with the document. 

The transmitted signature must include either:

  • A "/s/" and the name typed in the space where the signature would otherwise appear; or
  • An electronic image or scanned image of the signature. 

Redaction

For a document that the eFiler creates, the eFiler must indicate the omission of sensitive data by use of a letter "X" in place of each omitted number or character. For an existing document containing sensitive data, the eFiler must redact the sensitive data in a manner that makes it wholly unreadable. eFilers must retain a copy of the unredacted copy of any redacted document. 

There's further information about redacting information from PDFs on the One Legal blog.


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